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Baddesley Ensor Parish Council
Minutes of Parish Council Meeting held Tuesday 12th April 2011
2011 at The Village Hall, Keys Hill, Baddesley Ensor, Atherstone.
Public Meeting.
There were no members of the public present.
Parish Council Meeting commenced 7.15pm.
1104. Apologies.
1104.1 Clr Chamberlain - previous work engagement.
Clr Garratt. - Work priority.
1105. Acceptance of Apologies.
1105.1 Apologies accepted.
Proposed Clr Fisher. Seconded Clr Moore.
1106. Declarations of Interest.
1106.1 As and when necessary or required.
1107. Report from Recreation Management Committee.
1107.1 No member of the committee were able to attend and the report will be given at the next convenient meeting.
1108. Minutes of Meeting held 8th March 2011 for Accuracy.
1108.1 Accepted as a true and accurate record.
Proposed Clr Moore / Seconded Clr Fisher.
1109. Matters Arising from Minutes of Meeting Held 8th March 2011
1109.1 Minute ref 1094.1 – Grit Bins are still in storage and Clr Ferguson to arrange with MAU Construction for moving to locations.
1109.2 Minute ref 1094.2 – Clr Ferguson to also contact Espo with regard to the Unit originally ordered in November 2010 but has yet to be delivered.
1109.3 Minute ref 1094.4 – Clerk informed council that Eon had written off the balance of the account that he had been querying with them regarding electric supplied to the Pavilion.
1109.4 Minute ref 1097 – Clr Ferguson to speak to Clr Garratt with regard to the Common Word.
1109.5 Minute ref 1098 – Clr Ferguson reported that the matter had been put on hold awaiting further information from Walc.
1110. Allotments.
1110.1 The Lease for the new allotment site at Newlands Road was approved by Council, signed by the Chair and witnessed by the Clerk.
Proposed Clr Ferguson / Seconded Clr Arnold.
1110.2 Clr Fisher has agreed to collect rents for the Speedwell Lane Allotments.
1111. Recreation Ground, Play Area, Pavilion, and Village Hall.
1111.1 Clerk to speak to Mrs Moore regarding costing etc for Village Hall.
1111.2 Pavilion – Clr Moore cautioned that any work to the roof of the Pavilion may be subject to Planning Practice?
1111.3 The new gates for the Recreation Ground need to be fitted correctly and three quotes are requested. However, ' as time is of the essence ' if three quotes are not to hand then the Clerk to arrange work as best value.
1112. Correspondence Received, sent , including emails.
1112.1 Email from STW reference pipe leak in Recreation Ground.
1112.2 Thank you letter from Saxon Cadets.
1112.3 Letter from Village Hall with regard to Caretaker Cover wage.
1112.4 Request for donation for Summer Fun Day of £200.00.
1113. Leader and WREN Projects.
1113.1 Clr Ferguson made Council aware of her concerns with regard to this bid as cut backs appeared to have changed the application conditions and funding amounts but she was unable to give any further information as to its progress.
1113.2 The Clerk notified Council that the WREN bid was still progressing through the various stages and that WREN had visited site and taken additional photo's. The application has its final submission for approval on the 5th May 2011 and notification of its decision should be within two weeks ?
1114. Library.
1114.1 Clr Moore reported on the meeting that had been held at the Church Hall Rooms as to relocation / accommodation of the Library when it is closed due to cut backs. There appeared to be two possibilities, the Church Hall but this was subject to finance and required funding. The other was suggested by County Councillor Sweet that the existing Youth Centre could be utilised and had storage facilities and easy access already to hand. Although this was another facility that was going to be cut there may be a covenant that may restrict as to whether it can be sold.
1115. Election.
1115.1 There is no need for a Parish Council Election on May 5th as there were only six nominations received to be a Councillor. Therefore the six nominees will be expected to form a Council when they are sworn in at the next meeting on May 12th 2011.
1116. Web Site.
1116.1 Web site updates – Clr Arnold reported that he had spoken to BT with regard to the terrible Broadband access in parts of the village, He was told that there were no plans to upgrade the Broadband in the foreseeable future. Clr Maher offered to assist by contacting someone who had assisted him when he was having problems. Clr Ferguson intended to write to Ofcom etc for their assistance.
1117. Finance.
1117.1 The Clerk produced only some of the invoices that were received as finance towards the end of the year was diminishing and Council should not leave itself in a position that left it susceptible should an emergency arise. Invoices received were;-
British Gas Village Hall Gas. 16.97
Dugdale Estates Speedwell Lane Allotments. 135.00
Espo Village Hall Chairs. 2553.60
P. Plant Village Hall Grass Cutting. 50.00
Clerk March Salary & Exes. 364.98
H. Albrighton Village Hall, Caretaker Cover. 93.75
1117.2 Before Council could approve the invoices Clerk pointed out that the request for a donations should be included in the approval and upon this Clr Ferguson
declared an interest, as she served on the applicants committee, and left the room.
1117.3 The invoices and applied donation was approved by Council.
Cheque 102256 British Gas 16.97
Cheque 102257 Dugdale Estate. 135.00
Cheque 102258 Espo 2553.60
Cheque 102259 P. Plant 50.00
Cheque 102260 Clerk 364.98
Cheque 102261 H. Albrighton 93.75
Cheque 102262 Fun Day Committee. 200.00
Proposed Clr Moore / Seconded Clr Fisher.
1118. Clerks Report.
1118.1 Clerk had nothing to add that was not already in matters discussed.
1119. Councillors Reports.
1119.1 Clr Arnold complained with regard to the conditions of Kerb stones at Hill Top and outside the Club in New Street.
1119.2 Clr Fisher again raised the issue of Meadow Gardens, footpath and kerb stones.
MEETING CLOSED AT 9.20 PM
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