Village Hall Booking Calendar

AGENDA

BADDESLEY ENSOR VILLAGE HALL

Monday 29th March 2010 @8pm in the Village Hall

• Apologies
• Present
• Minutes and Matters Arising
• Licensing report update on Performing Rights license GF
• Finance:
• Current position
• Bills outstanding
• New bills presented
• Caretaking and Lettings CS
• Update on building refurbishment report

• b. Quotes on outstanding work

• Parish Council LF and GF

• 8. Preparation for AGM, All

9. Correspondence LF

· Award of Computer by WCC to VHMT

10. AOB

• Date and Time of Next Meeting Monday 1^st March @8pm.

Baddesley Village Hall Management Committee meeting held on Monday 29th March 2010 at the Village Hall.

Agenda Item No:

Action:

1.Aplogies

None

2. Present

LF, MM, KS, TM and GF, PH, JB

3. Minutes and Matters Arising

Minutes Agree as accurate: Vice-Chair proposed minutes, GF seconded.

Ambi Rd bill to be paid by the Parish Council. Still awaiting snagging list from Ambi-Rad. LF to chase. Parish Council to pay this bill. Still more work due.

PAC testing to be completed, TM has now sourced a qualified tester, KS to inform how many items. Bills to be split between associations with equipment due. KS still to purchase 2 new kettles rather than pay full cost of testing.

LF,TM and KS

4. Licensing

New law re small venues out soon. GF to advise when appropriate. Still unable to contact Performing Rights.

GF

5. Finance

£2754.79, with two ESPO bills to pay and the painter (£150) and refunds to Parish Council (£200).

MM

6. Caretaking and Lettings

Lost one day let from FCH but has requests from a school for use of sports hall.

Issue for fire regulations. Alarm tested monthly. Room may be too small for numbers now in here for Lunch Club. LF has checked with Risk Team and MM is now going to ask Atherstone to visit.

Fan in hallway blowing cold air still to fix. GF to fix.

LF to now look at bid for painting and updating hall.

BATS to now do some minor repairs.

TM to give price for small room.

TM to do work in cleaner’s cupboard to free up space for new cupboards.

Issue re overloading circuits. GF is looking at this. Only 13amp circuit.

KS and MM

GF

LF

BATS

7. Building refurbishment

Still waiting for Steve Porter. LF to chase

LF

7. Parish Council

Parish Council have agreed to pay for Ambi Rad.

The parish Council are also re-launching the Common Word so we will put in an item to ask for nominees for the Management Grp. 3 new members needed.

8. AGM Agenda

The AGM will now be on 17^th May at 7.30 followed by the Management Meeting.

Proposed agenda is:

• · Hiring Agreement
• · Hiring rates – commercial and local and sports rates
• · Website
• · Charitable Status
• · Constitution
• · Review of Relationship between Parish Council and Village Hall.

All

9. Correspondence

Application for best village competition to proceed. Agreed we would consider entering. LF to explore issues and report back. Add to April agenda for fuller discussion.

All

10. AOB

None

11. Date and Time of Next Meeting

Monday 17^th May @ 7.30 AGM followed by the meeting at 8pm.

All